FAQs

Yes! We understand you may not have the names of your council representatives yet. Our event portal will allow you to register your organisation without a delegate name, as well as register on behalf of someone else. It’s easy: simply list your delegate names as TBC1, TBC2, etc.

You can then return at a later date to update the name and other details when confirmed.

All sponsorship packages include an allocated number of registrations.

Additional Tickets – should sponsors wish to register additional staff, LGNSW has a special rate per person, which includes the President’s Welcome Reception only.

Conference Dinner – tickets must be purchased separately for the dinner.

All sponsors must register attendance via the online registration portal. This includes your allocated package or additional tickets.

Should you be registered but unable to attend, a substitute delegate is welcome to attend in your place at no additional charge.

All cancellations and amendments must be advised in writing to the LGNSW Conference Team via email annualconference@lgnsw.org.au.

Cancellations made by 5pm on Wednesday 22 October 2025 will be eligible for a full refund, less a $350 administration fee per registration. Cancellations made after 5pm on this date are not refundable.

LGNSW and the Conference Secretariat do not accept responsibility or liability for any losses incurred by delay, cancellation, or miscommunication. By completing and submitting the online registration form, you are deemed to have read and accepted the cancellation and privacy information.

Registration will be open at the conference at the following location and times:

Location
Panthers Penrith Foyer

Times
9am on Sunday 23 November 2025
7.00am Monday 24 November 2025
7.30am on Tuesday 25 November 2025

A name tag scanning facility will be available on site for sponsors and exhibitors to scan delegates’ nametags (with their agreement) resulting in delegate contact details going straight to the sponsor or exhibitor.

By registering for the conference, you are deemed to have acknowledged and accepted this process.

The Conference App for registered delegates includes the links to program and business papers, speaker profiles, a message facility to other delegates, along with other useful information such as the venue wi-fi password.

You can upload the App to your device via the link emailed to you before the conference. If you require assistance with the App onsite, please see LGNSW Conference Team at the registration desk.

It is a condition of entry that no delegate may disrupt the order of events or intent of the program. Anyone considered to be disturbing the program intent will be asked to leave.

Only pamphlets and brochures approved by the event organisers may be distributed.

Voting delegates can collect the programmed electronic voting card upon registering.

On Monday 23 November, a voting handset can be collected before entering the plenary room and returned when leaving the plenary room.

Note: Delegates will be charged $150.00 incl GST if these items are not returned by 2.00pm on Tuesday 25 November.

We recommend you book now. Please use the LGNSW Travel Hub for travel and accommodation within Penrith.

See the LGNSW Travel Hub for special rates and availability ➡️ (Note: If you are not already logged in to your LGNSW member account, you will be directed to the login page in order to access the travel hub.)

Daily bus transfers to the Annual Conference and social functions to and from selected hotels have been arranged.

Tickets must be pre-booked at a cost of $10 per person. Please ensure you are at the pick-up points ahead of time.

‼️Bus transfers must be booked when you register for the Annual Conference.

To allow preparation of the Business Paper before the conference, members are encouraged to submit their motions by Tuesday 30 September 2025.

In line with the LGNSW rules, the latest date that motions will be accepted for inclusion in the Conference Business Paper is 12 midnight (AEDT) on Sunday 26 October 2025.

🔔 Please prioritise: With only about 100 motions able to be debated at the conference, members are encouraged to submit only their most important motions for consideration.

Should you require assistance with submitting motions, please email policy@lgnsw.org.au or call 02 9242 4082.

DOWNLOAD THE MOTIONS SUBMISSION GUIDE ➡️

Members can advise the names of nominated voting delegates (for Motions and Board election) during the event registration process. If you are a voting delegate you must be registered through your council’s Group Coordinator via the Group Registration Portal before 5pm AEDT on Friday 7 November 2025.

Check your councils voting entitlements ➡️
View voting rules and substitutions ➡️

Should you need to change your voting delegate(s) for motions, substitutions can be made in accordance with rule 34(b) of the LGNSW rules by filling in the Substitute Delegate Form and emailing it to isaac.mann@lgnsw.org.au.

If you require assistance with this process, please contact Isaac Mann on (02) 9242 4148 or email him. LGNSW staff will be available at the conference to assist.

The Annual Conference Business Paper (which includes motions submitted by LGNSW members) will be emailed to delegates the week commencing 10 November 2025.

Previous Business Papers, Action Reports and Responses to Motions can be viewed on the LGNSW website ➡️

Yes.  LGNSW Board elections occur biennially, and 2025 is a Board election year.  The Board election is being conducted by the Australian Electoral Commission (AEC) .  Further information about the election will be contained in the Election Notice, which will become available on 30 September 2025.

Voting delegates for the board will elect the LGNSW President, Vice-Presidents, Treasurer and Board Directors.

Board Election

30 September 2025 – Opening date to nominate as a candidate in the board election.
21 October 2025 at 12:00 noon AEDT – Closing date/time to nominate as a candidate in the board election

Board Voting

Board Voting will be undertaken on Monday 24 November 2025.
Location: Western Sydney Conference Centre
Session Times: 8.00am– 9.00am | 10.45am–11.15am | 1.00pm–2.15pm

LGNSW is committed to ensuring the LGNSW Annual Conference is organised and conducted in a sustainable manner to reduce the impact on the planet. The event will adhere to LGNSW’s Sustainable Event Policy.

If you are posting about the LGNSW Annual Conference on social media, please use the hashtags #LGNSW2025 and #LGNSWconference.

There will be a videographer and photographer onsite during the conference to capture footage of the event. This footage may result in the imagery/sound of conference attendees being used for promotional activity included in LGNSW emails, website and social media.

If you do not wish to participate, please advise a LGNSW staff member on the day.